Yikes! Very Important info; cookie dough procedure; help needed

Hi all,

First, thank you all for your words and comments regarding last week’s concert. Feel free to share your thoughts via email if you have not done so already as I welcome all feedback. It was great meeting new faces and taking pics, and I hope to meet more people at the next concert.

Just a reminder that our cookie dough delivery date from Otis Spunkmeyer will be on Wednesday, December 16. This info was published days ago in an email and on our website and was announced at the concert.

It is important that all orders are picked up no later than 6pm. Please make arrangements now to have your cookie dough/food orders picked up so volunteers and teachers do not have to call to track people down as this scenario has often happened in the past. We will do all we can to have the order complete by 3:10 pm (in case the order is small enough for your child to take on the bus) but there is no guarantee this can happen as it depends on the truck delivery being on time, the number of volunteers we have, etc. However, orders are being delivered and are pre-packaged by students’ names so this will save time this year as compared to years past.

This is a good transition to my next topic. We are in need of volunteers to help sort all of the orders and help with distribution to families. This is a big task.  We are also looking for volunteers to take shifts with the distribution of the cookie dough to students and parents. We need several people for this task so lines do not get backed up. The contents of each order will need to be carefully checked and then each parent/child will need to sign for their order upon receipt of their cookie dough.

This is the most important volunteer event of the year and as Uncle Sam would say, “We need you!”  🙂

We are looking for several volunteers for each shift. The time frame we are looking at for organizing all the orders is from 1:30pm-3:00pm (Shift 1) with enough volunteers to make this happen. Since the delivery method and processing is new this year, it may take less time but I want to stick with last year’s timeline to be safe.

We are also looking to fill two more shifts, and if anyone wishes to volunteer for more than one shift, that would be great!

Shift 2 = 3:00-4:30
Shift 3 = 4:30-6pm

The second shift will help in the finalization of orders and then help with the distribution of times at the end of school to students who are riding the bus. We will need  the second shift to explain to the third shift the details of their responsibility upon arrival. In a perfect world, we would love a few volunteers from the Shift 1 to also help in the beginnings of Shift 2 to help keep the transition flowing smoothly.

Also, members of NJHS will be helping people with getting the cookie dough from the Auditeria to their car.

If we can get around 20+ total volunteers we will be in great shape. Our parents and extended band family have always done a great job helping our students and please consider this most needed volunteer opportunity as a special way to help our kids.

Please reply to me if you are willing to help and please let me know which shift will work for you. Many thanks for your consideration of our great need!

With gratitude,
Mr. Marc Whitlock
Band Director, Discovery Middle School

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